“Time Lords” time-management for PM

Have you ever wanted the button to stop time for the rest of the world? Or, probably, wanted to break yourself into two parts?? I have bad news for you: you will still not be able to have time to do everything!

Hello friends! My name is Einar, and an online “Take Games” school! Our third article – “Time Lords” and it’s about time management.

keep calm and time management

Fast recap

In the last two articles, I told you, that this course is for those, who want get a fast start to the Project Manager specialty in practice.

That the project differs from process, because it has a precise measurable goal, itís localized in time and resources. And the Project Manager – is a specialist, who is in charge for the successful implementation of the project.

Next we looked at the issue of self-motivation.

You have written your goal for 1 year and realized that for the customer project is the embodiment of your dreams, which can not be split on a rock of your frustration.

I strongly recommend you to have a timer which sends you to sleep for eight hours. I also shared the autogenic training technique, which I learned in a rapid response unit.

Time Management and aphorisms.

The main objective of time management – it’s efficient use of its own resources and complete more per time unit.

As you can see, nothing complicated. Very similar to what most people call planning, but there are important differences which we discuss below.

You’ll have to deal with a personal time management and time management of your teams. So be prepared to examine this issue closely as the foundation of your future profession.

In the personal experience I can say that all of your time will be divided into two major parts: work and personal time.

You’ll have to effectively manage both parts.

Soon you will feel the pride and wonder how all organically woven together and how smartly you with the whole deal!

It is necessary that you immediately hear a few axioms, on which everything is based:

zen time management

An axiom or postulate is a statement that is taken to be true, to serve as a premise or starting point for further reasoning and arguments. The word comes from the Greek ax??ma (??????) ‘that which is thought worthy or fit’ or that which commends itself as evident.

The term has subtle differences in definition when used in the context of different fields of study. As defined in classic philosophy, an axiom is a statement that is so evident or well-established, that it is accepted without controversy or question. As used in modern logic, an axiom is simply a premise or starting point for reasoning.


1) There is enough time.

As one Irish proverb states:

“When God created time – he created enough of it.”

2) Appreciate your and other people’s time.

Think before you speak or ask. Learn brevity.

3) Multitasking hurts.

In 2007, scientists from the Institute “Future of Humanity Institute” at the University of Oxford (www.fhi.ox.ac.uk) have shown that people who multitask, handle about 10% worse than the other people, who handles one task at a time (in the case of this decoding experiment numbers in the picture and the simultaneous reading of incoming messages).

4) Work on the three tasks, alternating between them. No more.

Work on two portions of 55 minutes and 5 minutes, walk around to relax.

5) Start the day with short tasks.

These small steps will help you start. Take the first hour of operation.

“Journey of a thousand miles begins with the first step.”


6) Do not load the cord and do not rely on memory.

All the information that can be stored on external media, you need to unload from the head.

“Why would I want something to remember, when I can easily see this in the book.”

Albert Einstein

7) Carry out tasks with the highest priority.

Immediately after the short tasks enabled you to work, held a meeting with the team and start the task with the highest priority.

8) Relax playing games and having a walks.

Relax after work site, dream. This will help your brain to work in the diffusion mode, which allows you to creatively solve complex problems, find innovative solutions and use all available memory you have.

And of course, it will raise your spirits and add strength.

“One of the undoubted and pure pleasures is the relaxation after working.”

Immanuel Kant

Now we can move on to the study of time management in work and personal life and to understand how a time-management differs from the simple planning.

Planning and Priorities.

When I plan on Sunday, then I come to this not too responsibly. I write something like this:

– Fill up the car and go to the store.

– Go with your family to the pool.

– Hang a new picture in the hall.

– Go with friends to the cinema.

– Dinner with parents.

When Iím doing a personal time management, Iím using the approach described in the book “The Seven Habits of Highly Effective People”, written by Stephen Richards Covey.

The first difference

The first difference from my Sunday planning is an approach that allows us to see the truly important and challenging problems in the flow of daily burning cases.

This approach tells us that you need to plan a whole week, referring to his plans for this month and for the year.

Second difference

A second difference is that we are planning not only working hours, but also personal.

It is very important. You may have read the famous words of General Director of Coca-Cola Company from 1986 to 1991, Brian Dyson:

“Imagine that life – is a game built on juggling five beads.

These beads – Work, Family, Health, Friends and the Soul, and you need that all they were constantly in the air.

Soon you will realize that the Work ball is made of rubber – if you accidentally drop it, it will bounce back and return. But the other four balls – family, health, friends and the Soul – made of glass. And if you drop one of these, it will be irreparably broken, chipped, scratched, seriously damaged or even broken. It will never be the same again. You should be aware of this and try to prevent this from happening.

Work as efficiently as possible in working hours and go home on time. Devote the necessary time to his family, friends and good rest. “

Third difference

This awareness of your roles. I think you highlight about such roles: I person, Scrum Master, Advisor to the SMM, father / mother, husband / wife.

Fourth difference

The breakdown into tasks. Near the each role, write a list of tasks that must be performed.

A simple example:

– I am a person: To run twice for three kilometers, to read 200 pages of a book on the introduction of Kanban methodology to meet the realtor, read 5 articles on IT topics, take son to school.

– Scrum master: to conduct the planning of the second sprint with a command “Racers”, to start the second sprint, recorded and put in a shared data of the second sprint, talk to the Product Owner to speak about the risk of “Server”, to prepare new cards with tasks, create an account for last month.

– Advisor SMM: discuss with marketers optimize advertising in Facebook, see the company’s new advertising video and write a review.

– Father / Mother: ride with his son on a bicycle, go to the concert with her daughter, to go in the pool, assemble the wall bars.

– Husband / Wife: go to the cinema, buy a gift for Christmas, sort the vacation photos together.

Fifth difference

A nomination priorities and assessments.

Near the each task, you put number. The higher it is, the more important task.

Moreover, the number does not show the priority of the task, it is only intended to indicate its position in relation to other tasks.

That is, the priorities 1 and 2 have the same meaning as a 1 and 99.

Just write their hypothesis on how much each task will take time to complete.

Done? Now let’s assemble all this together!

Secret of Time Management

How to create your plan

Write the name of the day, conditionally split it into parts: morning, afternoon, evening. You can also split all hourly. In every part of the day write the existing tasks, starting with those with the highest priority.

Be sure to take into account the time on the road, search for the necessary materials or people, and similar time-consuming.

Also I recommend to leave 1.5 hours to unplanned things, because there are always unidentified tasks and time costs.

It will be very helpful to visualize your plan for the day in the form of Gantt chart. Each task is shown in this diagram as the strip and the second with proper planning task starts only after the first closure.

Be sure to read more about it.

Here’s a simple plan:


time management gantt chart


We will try to be professionals who know a lot and are able to do a lot. Austrian psychiatrist† wrote:

“The plans – is a dreams competent people.”

Ernst von Feyhtersleben

Epilogue about human weaknesses.

We are all born small and weak. But we are growing and our strength is growing together with us.

I know that everything stated above can seem complicated. And I know that at the first time you may not get a very good time management. At least, for me it was the case.

But you can cure it in two or three attempts. Just try, regardless of the outcome, and soon you will notice how easily and quickly you can construct a plan for a week, to take into account all the strategically important tasks and set priorities, to place them in time.

There’s a great saying on this subject:

“Eyes are afraid, but the hands are doing.”

Just take it and embed time management.

you can time management

With this we conclude third article.

Homework, as always, is simple:

First, re-read and think about the axioms from the first part of the article.

Second, plan your next week considering the role, priorities and time.

Thank you for reading!

With you was Einar and online school from “Take Games”!

Share this articles, leave comments, read our blog and order in our games!

And the main thing – write in the comments your answer to the question: Does this article about time management helped you? Could you plan your next week?

P.S. The list of articles in this series:

  1. The Way of PM
  2. How to walk this path – self motivation
  3. “Time Lords” time-management for PM
  4. Where to start your Way of Project Manager?
  5. The Way of PM: Employment in practice. Your resume.
  6. The Way of PM: In a new place!
  7. The Way of PM – Let’s become rich!
  8. The Way of PM Ė Let’s become rich! Part 2
  9. The Way of PM: Papers and teams. Be a leader
  10. The Way of PM: Different people working in the same studio.
  11. The Way of PM: Workplace and business processes
  12. The Way of PM: Special, mental magic! Mind map

Literature and the sources:

  • Stephen Richards Covey: “The 7 Habits of Highly Effective People”
  • Henrik Kniberg: “Scrum and XP from the Trenches”
  • Anthony BY: “Learning to learn: 14 components of successful development for programmers and not just”
  • James M. Wilson “Gantt charts: A centenary appreciation”

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